What does AI do in Acavya, and who stays in control?

Who is it for, and what hurts today?

• Subject teacher: papers, worksheets and 45 remarks per term built by hand, and a free AI tool at home that students use to skip the thinking.
• Accountant: matching UTRs from messy bank statements.
• Coaching student: a doubt at 11 pm with no mentor awake. A hints-first tutor can answer first and escalate to a teacher.
• Principal or owner: fear of AI sending something wrong to parents or leaking a child data, so every output that touches a record is a draft until a person approves it.

What can it do?

• Available now: Teachers: lesson-plan drafts aligned to curriculum, a question-paper generator from a blueprint with sets, key and scheme, worksheet and DPP levelling and translation, question tagging, printed maths to LaTeX OCR and EN to HI translation of the question bank.
• Available now: Class teachers: report-card remarks and HPC narratives with bias checks, parent message drafts and circular summaries, and class insights about weak chapters.
• Available now: Test coordinator: test analysis that separates concept errors from calculation errors, and handwritten-answer grading assist, where the teacher sets the mark.
• Available now: Front office and accounts: an admissions and FAQ bot answering only from your knowledge base, document OCR pre-fill, Excel column mapping during import and a reconciliation assistant.
• Available now: The timetable and substitution are solved by a constraint solver, and AI only explains the choice.
• Available now: Students: a hints-first doubt solver by photo or voice in Hinglish that uses the institute materials and escalates to a teacher, locked during exams, and practice from the error log with a revision planner. Open chat is for ages 13 and above and under 13 only has teacher-assigned closed tasks.
• Available now: Parents: a weekly summary in the home language with an optional voice note and an ask-about-my-child answer limited to that child.
• Available now: Owner and principal: ask-your-data over approved views, a daily digest and a circular to action-items converter. Everyone: an in-app help assistant, read-aloud for circulars and homework and simplified text.
• Available now: AI class recap with a transcript summary, key questions and an auto-quiz that is opt-in and metered, and a teacher publishes.

What does the AI do here, and who approves it?

• Every AI output that touches a record is a draft until a person approves it. There are two exceptions: template-bound, data-only parent summaries that the institute has opted into (5 percent are spot-checked) and admissions-bot replies grounded in your own knowledge base, each of which is logged and reviewable.
• All calls go through one gateway in Acavya, never directly from a feature. The platform default uses free tiers only, such as Gemini, Groq, OpenRouter free models, Cerebras, Cloudflare Workers AI and GitHub Models, and routes each task to a capable free model with fallbacks. The platform never pays for AI.
• Redaction stays on. Free tiers that may train on inputs receive only redacted text, never images and never a child unredacted personal data. Aadhaar images are never sent to a model.
• Every feature has a deterministic or rule-based fallback, so when no provider or quota is available, the screen still works.
• You can enter your own API keys and choose models per capability in the portal; they are encrypted with your tenant key and tried first for your institute. The platform default uses free tiers only.
• There are no local model servers and no AI-detector scores.

How does it work?

Does it work in Hindi, offline and on WhatsApp?

• Hindi and Hinglish are supported, but AI quality in Hindi and in mathematics is an open risk that we test with our own sample sets and a maths teacher reviews.
• The student tutor is built for low-data phones through the app and WhatsApp links, with hints first.
• Every plan has a monthly allowance of AI actions on free models for the whole institute, from 300 on the Free plan to 60,000 on Enterprise; see the pricing page. AI is never charged: connect your own AI key for unlimited use, or keep working with the non-AI fallbacks.

What can it not do?

• AI makes mistakes, especially in Hindi and in mathematics, and handwriting recognition can fail. That is why a person approves.
• AI does not set marks, does not decide admissions and does not write to a parent without approval (apart from the opted-in summary).
• There is no AI on POCSO case content or counselling notes.
• Free-tier quotas can run out, and then the fallback runs. Your own AI keys are optional and make AI unlimited.
• AI needs a configured model provider, the platform free tiers or your own keys; until one is configured, the fallback runs and nothing blocks.