What do school and coaching owners need to know?

Which guides can I read now?

• How do you choose a school or coaching ERP in India?

  Published 23 Oct 2026 · 6 min read

  Test it on your own messy data, add up the total yearly cost for your exact student count, and confirm in writing that you can export everything and leave: the 12 questions below cover those three checks.

• How should a school handle APAAR IDs, consent and opt-out?

  Published 22 Oct 2026 · 8 min read

  Create APAAR IDs only with documented parental consent, honour the opt-out the Supreme Court required on 20 Jul 2026, share nothing with third parties and ask your lawyer before any ERP vendor stores the ID.

• How do you calculate and enforce the 75% attendance rule?

  Published 22 Oct 2026 · 8 min read

  Divide days present by working days held, multiply by 100, track the running figure and the projected year-end figure for every student, alert parents early and keep documents for any condonation request.

• How can a school produce the Holistic Progress Card without extra paperwork?

  Published 22 Oct 2026 · 9 min read

  Capture HPC inputs as a by-product of daily work (attendance, activities, assessments, parent and student reflections), let AI draft the remarks, have teachers approve them, and take level names from the official PARAKH template for your stage.

• What do the 2024 coaching centre guidelines require?

  Published 22 Oct 2026 · 9 min read

  The Ministry of Education Guidelines 2024 ask centres with more than 50 students to register each branch, admit nobody under 16, cap teaching at 5 hours a day, refund pro-rata within 10 days and run a counselling system.

• How do you calculate a coaching fee refund?

  Published 22 Oct 2026 · 9 min read

  Divide the fee by the total days or sessions of the course, multiply by the unused days or sessions, add hostel and mess on the same basis, and pay it within 10 days.

• How do you compare school ERP pricing honestly?

  Published 22 Oct 2026 · 9 min read

  Compare the total yearly cost for your own student count, including licence, messaging, extra modules and users, payment charges, migration, training and the cost of leaving, rather than the headline price.

• What does the DPDP Act change for schools and coaching centres by 13 May 2027?

  Published 22 Oct 2026 · 9 min read

  From 13 May 2027 most DPDP obligations apply to your institute as the Data Fiduciary: clear notices, verified parental consent for anyone under 18, security safeguards, breach reporting and a grievance channel.

• What makes a fee receipt hold up in an audit or a dispute?

  Published 22 Oct 2026 · 9 min read

  A receipt holds up when it has a unique sequential number, the payer and fee heads, the payment mode and reference, the right GST fields and registration number, and any change is a logged cancellation, never a deletion.

• Is GST charged on coaching fees and school fees?

  Published 22 Oct 2026 · 9 min read

  Services by a school to its students are generally exempt from GST, but coaching is taxable at 18%, so a coaching centre needs tax invoices, receipt vouchers for advances and refund vouchers, and you should verify every point with your CA.

• How can attendance and fee counters work without reliable internet?

  Published 22 Oct 2026 · 9 min read

  Choose software that saves every entry on the device first and syncs later, with unique ids, reserved receipt numbers, encrypted local storage and a visible sync status, then test it with the internet switched off.

• How does a school manage RTE 25% admissions and reimbursement records?

  Published 22 Oct 2026 · 8 min read

  Reserve 25% of entry-class seats under RTE section 12(1)(c), admit through your state's lottery without screening or capitation, hold those children on a zero-fee ledger and keep a claim file for each state reimbursement.

• What should a school AI-use policy contain, and how do you roll it out?

  Published 22 Oct 2026 · 10 min read

  A good school AI policy names approved and prohibited uses for staff and students, keeps personal data out of public tools, requires a human to approve anything that affects a student record and is rolled out with training and an annual review.

• How do state coaching laws differ, and what should a receipt show?

  Published 22 Oct 2026 · 9 min read

  States differ on student thresholds, registration validity, instalments, refunds and fines, so check your own state's text, and print your registration number and expiry, the instalment and the refund policy on every receipt.

• How do you switch school ERP mid-year without losing fees, marks or history?

  Published 22 Oct 2026 · 10 min read

  Pick a clean go-live-as-of date, export everything from the old system, load students and opening balances per fee head, prove the migration with control totals, run both systems in parallel for a short time and archive the old one read-only.

• How do schools and trusts export fee data to Tally for accounts?

  Published 22 Oct 2026 · 9 min read

  Map every fee head and payment mode to a Tally ledger, export each day's collections as vouchers (or a clean spreadsheet), reconcile with the bank each month and let your CA prepare the receipts and payments and income and expenditure accounts from it.

• What must schools track for the two Class 10 board exams?

  Published 22 Oct 2026 · 8 min read

  Track each student's Phase 1 (February, compulsory) and Phase 2 (May, optional) results, the improvement subjects chosen, the best-of outcome, Essential Repeat status and the LOC data for registration.

• How do you get verifiable parental consent under the DPDP Rules 2025?

  Published 22 Oct 2026 · 8 min read

  Confirm that the person consenting is an identifiable adult parent or guardian, using details your institute already holds or a DigiLocker or government-token route, and record which route you used for every child.

• How should schools and coaching centres use WhatsApp and SMS for parents?

  Published 22 Oct 2026 · 10 min read

  Use WhatsApp templates in the right category for notices, dues and receipts, register your entity, headers and templates on DLT for SMS, record consent and opt-outs, and budget messages from the official rate cards.

Every law or date claim links to an official source and shows when it was last reviewed. Guides are general information, not legal or tax advice.