Can Acavya run the uniform and book shop and school inventory?
Acavya keeps stock with sizes and locations, bills the uniform and book shop by barcode with class kits, pre-orders and returns and GST invoices from a rule pack, charges lab breakage to the student invoice and keeps an asset register with custodians.
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Who is it for, and what hurts today?
- Store in-charge: an April uniform and book rush with sizes running out and a register that never matches the shelf.
- Parent: buying separate items across three counters and no pre-order slot.
- Lab assistant: breakage that is never charged to anyone.
- Accountant: GST rates on clothing, books and stationery that changed in September 2025 and are easy to get wrong.
What can it do?
- Available now: Stock: items, variants such as sizes, units and locations; stock in, out, transfer and adjust; vendors; purchase orders and goods receipts.
- Available now: Issue to departments, and lab consumables and breakage charged to the student through an invoice in fees.
- Available now: An asset register with custodians.
- Available now: A uniform and book shop with barcode billing, class kits, sizes, pre-orders with pickup slots, returns and exchanges.
- Available now: GST invoices with HSN codes and rates from a rule pack. The September 2025 changes (nil on notebooks, pencils and printed books, and 5 percent on clothing up to Rs 2,500) are in the pack and must be verified with your CA.
- Available now: AI demand forecasts by class and size.
How does it work?
Can Acavya run the uniform and book shop and school inventory?
Add items
Create items and variants and print barcodes.
Receive stock
Raise a purchase order and record the goods receipt.
Sell
Bill at the counter by barcode, or sell a class kit from a pre-order.
Reconcile
Check stock and valuation, and post sales to the ledger.
Does it work in Hindi, offline and on WhatsApp?
- Receipts print in Hindi or English, and the store screen works with a keyboard barcode scanner.
- Pre-orders are confirmed to parents on WhatsApp with a pickup slot.
What can it not do?
- Many states stop schools from forcing parents to buy from one vendor, so the shop is never mandatory in Acavya.
- GST rates are rule-pack data marked verify until your CA confirms them.
- It is school-store inventory, not a general retail ERP.
Is the store compulsory for parents?
No. The shop is optional and Acavya does not force a purchase.
Can I sell class kits?
Yes, as a bundle by class with sizes, and you can take pre-orders with a pickup slot.
Can we use it for the April uniform rush?
Yes. Inventory and the store are available now, so items, sizes and class kits can be set up before the season.
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