How does Acavya calculate coaching faculty payouts?
Acavya turns lecture logs into monthly payout statements for faculty paid per lecture, per hour, per batch or by revenue share, lets the faculty member acknowledge the statement, deducts TDS on professional fees and claws back revenue share when fees are refunded.
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Who is it for, and what hurts today?
- Coaching owner: payout disputes every month, faculty who leave with a batch, and revenue-share maths in a spreadsheet.
- Faculty (per lecture or revenue share): a monthly statement that does not match the lectures actually taken.
- Accountant: TDS on professional fees and a payment file to prepare by hand.
- Branch manager: a no-show or a combined class that the log never recorded.
What can it do?
- Available now: Lecture logs from faculty check-in by QR or geofence or from the live class automatically, with a status of delivered, cancelled, combined or substitute.
- Available now: Rate cards: per lecture, per hour or per batch, with different online and offline rates, or revenue share on net collections.
- Available now: Clawback on refunds, so a revenue share that was paid on a fee that is later refunded is adjusted.
- Available now: Monthly statements built from the lecture logs that the faculty member acknowledges.
- Available now: TDS on professional fees, an approval step and a payment file.
- Available now: A payout that reconciles to lecture logs and collections, which is the acceptance check we test against.
How does it work?
How does Acavya calculate coaching faculty payouts?
Log the lecture
Faculty check in by QR or location, or the live class records it.
Close the month
The statement is built from delivered lectures and the rate card.
Acknowledge
The faculty member checks and acknowledges the statement, or raises a dispute.
Approve and pay
The accountant approves, TDS is applied and a payment file is generated.
Does it work in Hindi, offline and on WhatsApp?
- Statements and acknowledgements are available in Hindi or English.
- Check-in works from a phone and offline attendance logs sync later.
- Faculty see their own statements in the staff app.
What can it not do?
- Payouts depend on honest lecture logs; QR and location help but do not replace a branch manager.
- Tax treatment depends on your arrangement with each faculty member; confirm with your CA.
- Acavya does not move the money. It produces a payment file that you upload to your bank.
- It is not a no-poach tool, but our No-Poach and Data Ownership Pledge says we will not use your faculty or student data to recruit them.
Can I pay revenue share?
Yes, on net collections, with clawback when a fee is refunded.
Can faculty dispute a statement?
Faculty acknowledge the statement and can raise a dispute against specific lectures before approval.
Is TDS handled?
TDS on professional fees is calculated, and your CA confirms the rates and filing.
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