How does Acavya manage a school or coaching hostel?
Acavya manages hostel rooms, beds, fees, mess headcount and roll call, issues out-passes that the parent approves by OTP and the gate scan records out and in with overdue alerts, keeps a visitor log and a pocket-money ledger and records incidents and anti-ragging committee work.
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Who is it for, and what hurts today?
- Hostel warden: a paper roll call at night, calls to parents for every outing and no record when a child is late back.
- Parent: a call from a stranger claiming to be a warden, or no way to approve an outing.
- Coaching owner: hostel and mess charges bundled into fees and refund calculations.
- Counsellor: missed meals and missed roll calls that nobody connects.
What can it do?
- Available now: Blocks, rooms and beds with allotment, and hostel fees in the fees module. The GST exemption threshold for student hostel comes from the rule pack.
- Available now: Mess menus, headcount and mess attendance.
- Available now: Morning and night roll call in the app.
- Available now: Out-pass: the parent approves by OTP, the gate scan records out and in and overdue alerts are raised.
- Available now: A visitor log and a pocket-money wallet ledger for the student inside the hostel.
- Available now: Incidents and anti-ragging committee records, with a link to the sick bay in health.
What does the AI do here, and who approves it?
- Early-warning signals from missed meals or roll calls go to the counsellor for human review. They are never shown to the student and never trigger automatic action.
How does it work?
How does Acavya manage a school or coaching hostel?
Allot
Assign a bed and set the hostel fee.
Roll call
Mark morning and night attendance on the app.
Out-pass
Request an out-pass, the parent approves by OTP and the gate scan records it.
Review
Check overdue returns, the visitor log and incidents.
Does it work in Hindi, offline and on WhatsApp?
- Parent OTP approvals work by WhatsApp or SMS in Hindi or English.
- The roll call app works on a basic phone, and offline marks sync later.
What can it not do?
- The pocket-money ledger records money held by the hostel; Acavya itself never holds or moves institute or parent funds.
- Early-warning flags are signals, not diagnoses; a person decides.
- We do not do CCTV video.
How does out-pass approval work?
The parent receives an OTP request, approves, and the gate scan then records the student leaving and returning.
Are hostel fees in the same system?
Yes. They are fee heads in the fees module, and refunds include hostel and mess in the coaching refund calculator.
Is it available now?
Yes. Hostel is available now, and it is not sold as a separate add-on.
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