How does Acavya run a multi-branch school chain or a coaching franchise?
Acavya holds several branches under one tenant with branch-level data scoping and a head-office view, runs branch cash closing and clash detection per branch, and adds branch comparison, franchise mode with limited partner visibility and automatic royalty statements, with every figure still scoped by role.
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What does a day look like before and after Acavya?
A coaching brand with three branches and a head office, or a school trust running several campuses on CBSE, ICSE, a state board, IB, Cambridge or its own curriculum. The owner is not in the room, and each branch has its own cash, staff and timetable.
| Moment | Before (typical today) | With Acavya |
|---|---|---|
| Morning, the head office | The director phones three branch managers for yesterday numbers. | A multi-branch dashboard shows collection, dues, admissions and attendance by branch. |
| Faculty across branches | A teacher who works at two branches is double-booked. | The timetable keeps teacher availability across branches and adds a travel buffer between them. |
| Branch cash | Each branch deposits cash on its own schedule and reports by phone. | Each branch closes the day with a denomination count, variance and a signed close. |
| Discounts | A branch manager agrees a discount verbally and the head office finds out later. | Discounts over a limit need an approval from the right role, scoped by branch. |
| Content and tests | Each branch makes its own tests and notes. | A shared question bank and test series with centre-wise comparison. |
| Franchise month end | Royalty is worked out in a spreadsheet and argued over. | Royalty is computed on the agreed basis, billed or collected, and shown in a statement. |
Which Acavya modules matter most here?
Roles and approvals
Scoped assignments by institute, branch, class, section and batch, with approvals that follow the hierarchy.
Branch dashboards and reports
Branch comparison, 100+ reports and a custom report builder.
Timetable across branches
Faculty availability and travel buffers between branches.
Fees and branch cash
Per-branch collection, cash closing and refunds.
Tests and content
A shared question bank and test series across centres.
Data export
A full export of your data at any time, for the head office or a new partner.
What would it cost?
Three branches with 1,800 students in total are on the Enterprise plan and pay ₹49,999 a year before GST, or ₹58,998.82 with GST, if all branches sit in one Acavya account, because students are counted once across branches and any number of branches is included. Enterprise also adds the franchise and multi-institute HQ console.
How a franchise partner that holds its own account would be billed depends on the arrangement, so ask us in the demo. See the pricing page.
What is the compliance angle?
- Each branch may sit in a different state with different coaching or fee rules; rule packs are versioned and chosen per institute and branch, and are marked unverified until a lawyer confirms them.
- GST registration can differ by state, and Acavya raises GST invoices from the fee rule for your CA to confirm.
- Franchise partners see only their own data, and the head office sees what the role allows. The platform does not use your data to market to your students.
- DPDP duties belong to each legal entity; confirm with your lawyer which entity is the data fiduciary in a franchise.
Can one person work at several branches?
Yes. A person can hold several roles across branches and institutes, and access is scoped to each.
Does the head office see all branches?
Only if the role allows it. Branch-level scoping keeps each branch data separate from others unless a head-office role is granted.
How is royalty calculated?
On the agreed basis, billed or collected, with a statement per partner.
Can our campuses follow different boards?
Yes. Each institute in the account records its own board, and curricula are set up per institute for CBSE, ICSE, a state board, IB, Cambridge or your own curriculum, so campuses on different boards can sit in one account.
Start a 30-day free trial, or book a demo for your head office and one branch manager.
30-day free trial for up to 30 students, no card needed. You set up your own institute, with an optional sample setup to explore. The Free plan is for tutors.