Does Acavya work for a state-board or Hindi-medium school?
Yes, Acavya works for state-board and Hindi-medium schools with the Scholar or General Register number on a TC in a general state format, report cards from grading rule packs you configure for your board, bank challan collection, receipts on dot-matrix pre-printed stationery, Kruti Dev conversion on import, RTE seat records and a Jun to Apr academic year option.
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What does a day look like before and after Acavya?
Take a 450-student Hindi-medium school in a small town with an old office PC, a dot-matrix printer and parents who pay at the bank. These are the daily frictions from our review.
| Moment | Before (typical today) | With Acavya |
|---|---|---|
| Admissions season | The Scholar Register is kept by hand and the TC is copied from it. | The Scholar or General Register number sits next to every other identifier, and the TC prints in a general state format from the record. |
| Fee collection | Parents pay by bank challan and the clerk matches slips later; receipts go on pre-printed stationery. | Challan slips are imported back and matched, and receipts print on dot-matrix pre-printed stationery or thermal. |
| Old data | Years of Excel files with Hindi typed in Kruti Dev. | The import wizard detects Kruti Dev and converts it to Unicode, with a preview, an error file and undo within 24 hours. |
| RTE joiners | Seats and zero-fee children are tracked in a notebook. | The seat matrix reserves the quota, imports the lottery list and moves RTE students to a zero-fee plan. |
| Power cut at the counter | Receipts are written by hand and typed in later. | The offline counter issues device-signed numbers and syncs when the power returns. |
| Parent updates | Notices are read out in class and never reach home. | Notices go on WhatsApp in Hindi, with an audio version as a link for parents who do not read easily. |
Which Acavya modules matter most here?
Student records
Scholar or General Register number, a general state-format TC and Kruti Dev conversion on import.
Offline fee counter
Bank challans, dot-matrix pre-printed stationery and a counter that survives power cuts.
Fees and payments
Concessions, RTE zero-fee, instalments, receipts and static UPI with bank-statement matching.
Exams and report cards
Report cards from grading rule packs you configure for your state board, and promotion rules including no-detention variants for Classes 5 and 8.
WhatsApp for parents
Hindi notices with audio links and read receipts.
Admissions and RTE
Enquiry to admission, seat matrix and a quota that is never over-allotted.
What would it cost?
A 450-student school is on the Pro plan and pays ₹14,999 a year before GST, or ₹17,698.82 with GST, and that includes every feature and unlimited staff and parent users.
Your compute needs are small: the web counter runs on a basic office PC in a supported browser, and an Android phone can be the counter too. See the pricing page.
What is the compliance angle?
- State fee Acts, state TC and report formats and state coaching or school rules differ by state. Acavya ships them as versioned rule packs that are marked unverified until a lawyer confirms them.
- Where state law forbids withholding documents for dues, Acavya shows the dues but never blocks the TC or the report card.
- RTE 25 percent: the compliance centre keeps seat records and tracks reimbursement claims. See the RTE guide.
- UDISE+ and state portals have no public API for private software, so Acavya produces the exact export and your office uploads it.
Does it print on dot-matrix pre-printed stationery?
Yes. Receipts can be printed on dot-matrix pre-printed stationery as well as on thermal, A5 and A4 printers. Check your model with us in a demo.
Can it handle my Kruti Dev Hindi files?
Yes. The import wizard detects Kruti Dev and converts it to Unicode, and you review a preview before saving.
Will my state report-card format be ready?
Report cards come from a grading rule pack you configure and the TC prints in a general state format, so tell us your state and board and we will tell you whether your exact layout is already set up.
Does it work on a ten-year-old PC?
The web counter runs in a supported modern browser. Windows 7 PCs use the last browser they support, with a warning, and we suggest an upgrade or an Android device.
Start a 30-day free trial, or book a demo and bring your state TC format with you.
30-day free trial for up to 30 students, no card needed. You set up your own institute, with an optional sample setup to explore. The Free plan is for tutors.