What does a school need from an ERP, and what does Acavya take over?
A school on any board needs a fee counter that never stops, fast attendance, report cards, timetables and parent communication in Hindi and English, and Acavya covers all of it, with exams included, at one flat price, with the repetitive paperwork removed and the decisions left to your people.
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What does a day look like before and after Acavya?
Take a 600-student school with Nursery to Class 12 in a Tier-2 city. These are the moments that eat the day, from our review of each role.
| Moment | Before (typical today) | With Acavya |
|---|---|---|
| 7:30 am, proxy chart | The vice-principal writes substitutes on paper while teachers walk in. | Absent teachers show from leave and attendance, and the substitution engine suggests free teachers; one click notifies them. |
| 9:00 am, attendance | The class teacher writes the register, then an app, then Excel. | Everyone defaults to present, the teacher taps absentees offline in about 10 seconds, and parent alerts go on WhatsApp. |
| 11:00 am, fee counter | A power cut stops receipts and a queue of parents builds. | The offline counter keeps taking cash and cheques with device-signed receipt numbers and syncs later. |
| 2:00 pm, certificates | A TC is retyped from the register for the third time. | The TC prints from the master record in a bilingual format with a QR that anyone can check. |
| Term end, report cards | 45 remarks per teacher and marks entered in three places. | Marks are entered once and locked, remarks arrive as AI drafts for the teacher to approve, and report cards publish in bulk. |
| 9:00 pm, the owner | Cash is matched to carbon receipt books and the accountant is phoned. | A WhatsApp digest shows collection, dues, absentees and admissions, and every discount needed your approval. |
Which Acavya modules matter most here?
Fee counter and online payments
Offline counter, receipts, payment links, refunds and reconciliation, with no commission on fees.
Attendance and leave
Offline attendance, absence alerts, the 75 percent tracker and ADMS biometric import.
Timetable and substitution
A solver-built timetable and one-click substitutes.
Exams and report cards
Marks locks and grading rule packs you configure for your board or curriculum, with the CBSE and HPC formats built in.
Parent communication on WhatsApp
Notices, dues and results in the parent language, with quiet hours.
Student records and certificates
One master record, TC and certificates with QR verification.
What would it cost?
A 600-student school is on the Pro plan and pays ₹14,999 a year before GST, which is ₹17,698.82 with 18% GST. Every feature is included, with unlimited staff and parent users and a full data export.
Messaging is charged at cost + up to 10% handling, or 0% markup if the institute connects its own WhatsApp Business account. Try the pricing calculator with your own numbers.
What is the compliance angle?
- Student data and parental consent: the compliance centre covers the DPDP notice, consent capture, rights requests and data export. See DPDP readiness.
- Records the school must keep: attendance in the board format, the 75 percent tracker, safety registers and RTE seat records, depending on your board and state.
- Government portals such as UDISE+, APAAR and CBSE have no public API for private software, so Acavya gives you the exact export or a checklist and your office uploads it.
- School education fees are treated as exempt and coaching fees as taxable in the fee rule, which is configurable and should be confirmed with your CA.
Will it work during power cuts and on slow internet?
The fee counter, attendance and marks entry work offline and sync later. Some jobs such as the timetable generator and rollover run on the server and need a connection.
Can we switch mid-year?
Yes. The import wizard supports a go-live date, opening fee balances, advances and past receipts, and shows control totals to match your old system. See switching mid-year.
Is there a free plan?
Not for a school of this size. The Free plan is for tutors with up to 30 students; schools get a 30-day free trial and then one flat yearly price that covers every feature.
Do teachers have to handle fees?
No. Teachers never handle fees in Acavya, and fee chasing is done through reminders and the accounts office.
Which boards and curricula does it support?
CBSE, ICSE, state boards, IB, Cambridge or your own curriculum: you choose the board when you set up classes and subjects. Report cards come from grading rule packs you configure, with the CBSE and HPC formats built in, and the TC prints in the CBSE format or a general state format.
Can a school outside India use Acavya?
Yes. A school abroad can use Acavya in English today, with fees in Indian rupees and times in Indian Standard Time.
Start a 30-day free trial today, or see a 10-minute demo built around a school day.
30-day free trial for up to 30 students, no card needed. You set up your own institute, with an optional sample setup to explore. The Free plan is for tutors.