Is Acavya too big for a small tuition centre?
Acavya is not too big for a small tuition centre because the Free plan covers up to 30 students at no cost, and larger centres pay one flat price with every feature included, so a home tutor can use only fees, attendance, test marks and WhatsApp updates without paying for the rest.
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What does a day look like before and after Acavya?
A tuition owner who teaches, collects the fees and answers parents, with 40 students in morning and evening batches. The work is small but it never stops.
| Moment | Before (typical today) | With Acavya |
|---|---|---|
| Collecting fees | Fees are tracked in a notebook and parents say they have already paid. | Each student has a fee record, a payment link or static UPI with UTR, and a numbered receipt on WhatsApp. |
| Reminders | You call parents one by one and feel awkward. | A reminder cadence from polite to firm goes on WhatsApp in the parent language, respecting quiet hours. |
| Attendance | A paper register that nobody totals. | A tap for absentees, an absence alert to the parent and a monthly summary. |
| Weekly test | Marks go in a notebook and parents ask how the child did. | Marks entered once, a simple report and a parent message with the score. |
| Batches change | A student shifts batch and the fee record gets confusing. | Transfers carry fees and history with the student. |
| Growing | More students mean a second notebook. | The same system scales to hundreds of students and to tests, OMR and faculty payouts when you need them. |
Which Acavya modules matter most here?
Fees and receipts
Instalments, reminders, UPI links, receipts and a day cash count.
Attendance
Offline attendance and absence alerts to parents.
Parent updates on WhatsApp
Results, dues and notices in Hindi or English.
Tests and marks
Simple tests now, with OMR and ranks when you grow.
Homework
Assign homework and see who submitted.
Live classes
Your own Zoom or Meet with attendance imported.
What would it cost?
A home tutor with 25 students is on the Free plan and pays ₹0, with no card needed. The Free plan covers attendance, fees and receipts, homework, online tests and the parent app for up to 30 students in 1 branch.
A 40-student centre is on the Starter plan at ₹4,999 a year before GST, or ₹499 a month, and an 80-student centre pays the same, with every feature included. There are no add-on modules and no commission on fees.
What is the compliance angle?
- Children under 18 need verifiable parental consent for their data; Acavya captures a notice and consent, and you should not collect more than you need.
- Whether coaching rules apply to you depends on your state and your size. Rules differ by state, so check with a local adviser.
- If you charge GST-liable coaching fees, Acavya can raise GST invoices from a configurable rule that your CA must confirm.
- Do not promise ranks or selection in messages; Acavya will not do so for you.
What is the smallest bill?
Nothing: the Free plan covers up to 30 students. Above 30 and up to 150 students, the yearly price is ₹4,999 before GST.
Can I start with just fees and WhatsApp?
Yes. Every module is included, so you use only what you need.
Do I need a computer?
No. The web app works on a phone browser and installs as a PWA, and there is also an Android app.
Can parents pay by UPI?
Yes. Static UPI with a UTR works from day one, and payment links and dynamic QR codes work once online collection is set up for your institute.
Can a tutor outside India use Acavya?
Yes. A tutor or tuition centre abroad can use Acavya in English today, with fees in Indian rupees and times in Indian Standard Time.
Sign up today, free for up to 30 students, or start a 30-day trial for a bigger centre.
30-day free trial for up to 30 students, no card needed. You set up your own institute, with an optional sample setup to explore. The Free plan is for tutors.